VN 062/2021
Layout and Graphic Artist (GMDAC & MGI)
Manila (Global) Administrative Centre (MAC)
Open to Internal and External Candidates
Job classification
General Staff
Duty station
Manila (Global) Administrative Centre (MAC)
Type of Appointment
Fixed term, one year with possibility of extension
Closing date
Php 631,953 per annum net of taxes

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the overall guidance of the Head of Migration Policy Research Division and the direct supervision of the Publications Coordinator based in Headquarters in close coordination with colleagues from the Global Migration Data Analysis Centre (GMDAC) and Migration Governance Indications (MGI) Project team, the successful candidate will be responsible in providing graphic design and layout services to the whole organization. He or she will also be accountable in ensuring that publications are in accordance with the IOM House style manual, layout manual and brand guidelines.

Core Functions / Responsibilities
  1. Provide professional high-quality graphic design and layout services to Headquarters departments, Country and Regional Offices, for publications and other promotional materials, both online and in print. This includes:
    • Design
      • Create professional high-quality graphic design and layout for print and online publications such as, but not limited to, reports, manuals and handbooks, serial publications, periodicals, briefs, newsletters, brochures, bulletins, catalogues, compendiums, infosheets and flyers;
      • Design and layout production of the publications and other printed assets for the Migration Governance Indicators (MGI) project and the Global Migration Data Analysis Centre (GMDAC);
      • Develop, improve and implement graphic elements (e.g. infographics, graphs, icons, charts and tables), and enhance colour correction / optimize images as necessary, sustaining IOM’s corporate visual identity.
      • Create one-off designs for online and print publications.
    • Finalization for print and online
      • Ensure publications have been duly reviewed by Editors and the Publications Coordinator, including verification of non-English publications by the latter and that layout is in accord with the IOM Publications Layout Manual;
      • Advise Field offices and Procurement about the final layout for printing, i.e. provide specifications, print-ready files and printouts for the printers, check quality of photos and other graphic elements, review and sign off proofs from the printer, for publications printed in Manila.
      • Produce web version files and eBooks format for online dissemination, as necessary.
  2. Develop and update as necessary the IOM Publications Layout Manual to uphold IOM brand guidelines and advise application to Headquarters departments and IOM offices worldwide.
  3. Maintain an up-to-date archive of all publications’ electronic files, repository of logos, icons, templates and ensure proper operation of equipment and design software through regular maintenance and upgrades.
  4. Perform related duties as may be assigned.
  • University degree in Advertising, Fine Arts or a relevant field from an accredited academic institution, with 3 years of relevant professional experience; or
  • Completed High Scholl degree from an accredited academic institution, with 5 years of relevant professional experience;
  • Certificate in computer graphic design, an advantage.
  • Professional experience in the field of layout and graphic design.
  • Experience in working with printing companies, an advantage.
  • Knowledge of principles and practices of graphic design;
  • In-depth knowledge of and expertise in a wide range of Adobe Creative Suite software applications including InDesign, Illustrator, Photoshop and Acrobat, as well as Microsoft office applications.
  • Knowledge of printing and colour separation processes, is a must;
  • Creative flair and the ability to generate ideas;
  • Familiarity with typography and typesetting preferred;
  • Good organizational skills with the ability to prioritize and a good eye for details.

English and French are the working languages of the UN Secretariat. For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Inclusion & respect for diversity
  • Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
  • Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
  • Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
  • Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
  • Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
  • Delivers on commitments; manages the organization’s resources reliably and sustainably.
  • Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
  • Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
  • Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
  • Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
  • Seeks to raise professional standards in self and others through daily work and activities.
  • Adapts quickly to change and is decisive and versatile in face of uncertainty.
  • Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies
  • Accepts personal responsibility for quality and timeliness of work.
  • Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
  • Operates in compliance with organizational regulations and rules.
  • Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
  • Presents information using language and sequence of ideas that is easy for recipients to understand.
  • Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
  • Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
  • Listens carefully and genuinely to the views and positions of others; acts on received information.
Managing and sharing knowledge
  • Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
  • Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
  • Puts new learning into practice and draws on diverse sources of ideas and inspiration.
  • Contributes to the identification of improvements to work processes and assists in implementing them.
  • Establishes strong relationships with colleagues and partners; relates well to people at all levels.
  • Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
  • Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
  • Coordinates own work with that of the team to meet agreed priorities and deadlines.
Delivering results
  • Produces quality results and provides quality services to clients.
  • Meets goals and timelines for delivery of products or services.
  • Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
  • Shows understanding of own role and responsibilities in relation to expected results.
How to apply

Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.