Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the general supervision of the National Central Accounting Officer and direct supervision of the Financial Reporting Supervisor, the incumbent will be mainly responsible for inventory accounting, which includes but is not limited, to the following key roles. This is in view of the importance of putting in place adequate internal control mechanisms to generate accurate warehouse inventory information.
The Financial Reporting – Inventory Accountant is also expected to perform functions relevant to monthly and yearly closing of accounts and PRISM FI upload. Other roles relevant to the new post will also be given to the incumbent which may include assistance during internal and external audits, provision of training in conjunction with inventory accounting and other administrative functions as may be required.
A. Inventory Accounting
- In charge in the cost accounting of warehouse inventories (non-food items non-medical, non-food items medical items and food items):
- Review the calculation of moving average price across all plants in PRISM Inventory Module; and monitor and review the cost recovery accounts (i.e. warehouse cost, freight etc.);
- Monitor and review the working capital related to inventory; and warehouse operation project; and provide report to project manager for timely replenishment of warehouse inventory items; and
- Prepare the year-end valuation for warehouse inventory items to ensure consistency in valuing inventories in accordance with IPSAS.
- Review annual stocktake of warehouse inventory items submissions from warehouse offices to ensure that inventory items exist, owned by IOM and duly accounted for.
- Observe the yearly physical inventory of warehouse items from any recommended warehouse offices by Accounting Division to ensure inventories are properly identified and tagged; and document the observation for any inconsistencies with IOM policies and procedures;
- Ensure annual management reviews of all inventories for existence, loss or impairments.
- Ensure that warehouse offices reconcile their annual physical inventory with the inventory register; and update the records in PRISM. Any discrepancies should be explained by warehouse offices and properly accounted in the PRISM system; and
- Ensure that the Chief of Mission, or his equivalent, sign off the certificate of physical count and the correctness of the warehouse inventory items register in PRISM system.
- Assist with the preparation of IPSAS-compliant note disclosures relating to inventories.
- Recommend changes and improvements to the inventory management policy and procedures as necessary, consistent with IPSAS, to ensure that the necessary internal controls are in place to safeguard IOM warehouse inventory worldwide.
- Liaise with the PRISM team with respect to any required system changes to meet the needs of the organization.
B. Month-end and Year-end Closing of Accounts
- Assist in performing the month-end system close of accounts related to overhead (OH) posting and settlement, transfer of disallowed TE and OH and others.
- Assist in performing the year-end system close of accounts related to balance carry forward to retained earnings, carry forward accounts payable, accounts receivable, open commitments and open items into new fiscal year and others.
- Assist ACO in year-end closing of accounts procedures mainly on inventory account.
- Prepare periodic and ad hoc reports as required by various internal and external stakeholders.
- Support during audits (internal and external) in preparing schedules and answering queries.
- Respond to queries relating to closing of accounts transactions.
C. PRISM FI Upload
- Coordinate with relevant units the completion of PRISM FI upload template file; and review the important data before uploading in the PRISM FI system. Coordinate as well any queries from offices to relevant units.
- Perform central support related to PRISM limited for assisted offices.
- Provide requested internal reports, statistics and analysis which are within the scope of work responsibilities.
- Support during audits (internal and external) on preparation of schedules and help resolve queries on required information.
- Prepare the business specifications/requirements; and perform testing procedures during development stage for automation and enhancement of financial reports and procedures in PRISM in view of streamlining the business process related to inventory accounting module and other accounting requirements.
- Provide training on IOM inventory accounting, procedures and policies, as necessary.
- Perform other administrative and accounting functions as may be required.
- University degree in in Finance, Accounting or a related field from an accredited academic institution, with three years of relevant professional experience;
- Completed High School degree from an accredited academic institution, with five years of relevant professional experience;
- Certified Public Accountant (CPA) or equivalent an advantage.
- Experience in the field of accounting (particularly in cost accounting or inventory management), finance, budgeting, audit experience an advantage.
- Knowledge of International Public-Sector Accounting Standards or International Financial Reporting Standards;
- Computer literacy including knowledge of SAP (particularly on Inventory and FI modules) and proficiency in MS Office applications especially MS Excel and MS Access;
- Good analytical and problem-solving skills.
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Accepts personal responsibility for quality and timeliness of work.
- Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
- Operates in compliance with organizational regulations and rules.
- Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
- Presents information using language and sequence of ideas that is easy for recipients to understand.
- Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
- Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
- Listens carefully and genuinely to the views and positions of others; acts on received information.
- Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
- Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
- Puts new learning into practice and draws on diverse sources of ideas and inspiration.
- Contributes to the identification of improvements to work processes and assists in implementing them.
- Establishes strong relationships with colleagues and partners; relates well to people at all levels.
- Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
- Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
- Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Produces quality results and provides quality services to clients.
- Meets goals and timelines for delivery of products or services.
- Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
- Shows understanding of own role and responsibilities in relation to expected results.
Interested applicants may send their applications to email@example.com no later than 7 March 2023. VN Number and Position Title (VN 028/2023 – Financial Reporting Inventory Accountant) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding.