VN 008/2022
Pension Contribution Administration Assistant
Manila (Global) Administrative Centre (MAC)
Open to Internal and External Candidates
Job classification
General Staff
Duty station
Manila (Global) Administrative Centre (MAC)
Type of Appointment
Fixed term, one year with possibility of extension
Closing date
Duration of Assignment
One Year with possibility of extension
Php 631,953.00 per annum net of taxes

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the general supervision of the Deputy Secretary, IOM Staff Pension Committee, and the direct supervision of the Pension Administration Coordinator the incumbent will be responsible for the following functions: 

Core Functions / Responsibilities


  • Identify and generate separated participants report from PRISM (SAP) to send separation email notice. 
  • Coordinate and follow up with mission and/or separated participants to provide the information and required documents by the UNJSPF. 
  • Generate and send benefit estimates to separated participants who has more than five (5) years of contributory service. 
  • Review, prepare and process all received separation documents to be submitted to UNJSPF Geneva. 
  • Prepare and submit to the Fund separation notification (E4) for separated participants who has transferred to other UNJSPF participating agency. 
  • Responsible in coordinating with separated participants of payment of their withdrawal settlement once voucher of payment is provided by the Fund. 
  • Monitor, track and communicate with separated participants regarding the expiration date of their 36 months deferment or deferred retirement, and their subsequent final choice of benefit. 
  • Coordinate with mission and directly communicate with beneficiaries of participants who died in service in relation to the required information and documents by the UNJSPF. 
  • Counsel Retirees with regards to their pension concerns. 


  • Run data extraction related to Work Rate Percentages, Grade and Step from PRISM (SAP) for upload to PENSYS data base.   
  • Upload foreign exchange rates to PENSYS database once values are provided by MTS. 
  • Check and download the latest salary scale in the UN website on a monthly basis, upload values in PESYS database and inform concerned mission for its subsequent application. 
  • Determine the participant’s contributions in instances of special leave without pay (SLWOP), promotions, demotions, step increases, mission transfers, percentage of time worked, retroactive adjustments and any other changes in benefits. 
  • Closely collaborate with HR Personnel Administrators and HR/Finance Officers of participating missions regarding monthly pension contribution issues. 
  • Run wage type reports in PRISM (SAP), upload to PENSYS data base, and ensure that the correct monthly contributions are reported and posted. 
  • Provide each mission of the monthly contribution schedule once monthly reports are final. 
  • Check, verify and coordinate the same with PAC or mission the SCS of separated participants for any pension related items. 
  • Assist the Finance Assistant/Deputy Secretary in the preparation of Year-End and PRE reports 


  • Perform general pension administration related functions, as assigned, and backstop functions within the Pension Administration team in case of staff absences. 
  • Exercise strict confidentiality concerning the disclosure of information to third parties. 
  • Perform other related duties as may be required.
  • University degree in Accounting, Finance or a related field from an accredited academic institution, with three years of relevant professional experience; or 
  • Completed High school degree from an accredited academic institution, with five years of relevant professional experience; 
  • Certified Public Accountant (CPA) or equivalent, advantage. 
  • Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles and internal controls; 
  • Experience in audit an advantage; 
  • Proficient in Microsoft Office environment, including extensive use of Microsoft Excel, Word, PowerPoint and comfort with learning new software and project reporting tools; 
  • Good analytical and problem-solving skills; 
  • Familiarity with UN Joint Staff Pension Fund (UNJSPF) or similar pension system, an advantage. 

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Inclusion & respect for diversity
  • Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
  • Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
  • Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
  • Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
  • Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
  • Delivers on commitments; manages the organization’s resources reliably and sustainably.
  • Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
  • Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
  • Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
  • Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
  • Seeks to raise professional standards in self and others through daily work and activities.
  • Adapts quickly to change and is decisive and versatile in face of uncertainty.
  • Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies
  • Accepts personal responsibility for quality and timeliness of work.
  • Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
  • Operates in compliance with organizational regulations and rules.
  • Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
  • Presents information using language and sequence of ideas that is easy for recipients to understand.
  • Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
  • Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
  • Listens carefully and genuinely to the views and positions of others; acts on received information.
Managing and sharing knowledge
  • Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
  • Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
  • Puts new learning into practice and draws on diverse sources of ideas and inspiration.
  • Contributes to the identification of improvements to work processes and assists in implementing them.
  • Establishes strong relationships with colleagues and partners; relates well to people at all levels.
  • Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
  • Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
  • Coordinates own work with that of the team to meet agreed priorities and deadlines.
Delivering results
  • Produces quality results and provides quality services to clients.
  • Meets goals and timelines for delivery of products or services.
  • Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
  • Shows understanding of own role and responsibilities in relation to expected results.
How to apply

Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.