Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the functional supervision of the Senior Publications Specialist in the Migration Research and Publications Division (MRPD) in Headquarters and the administrative supervision of the National Finance and Administrative Officer of the Publications Unit in the Manila Administrative Centre (MAC); and, in collaboration with relevant staff in MAC and colleagues in the Migration Governance Indicators (MGI) Unit in the Global Migration Data Analysis Centre (GMDAC), based in Berlin, the successful candidate will be responsible and accountable for reviewing final laid out manuscripts in PDF format, usually following a template, in compliance with IOM's publishing and branding standards.
Attention to detail and high levels of organization/autonomy are required, as is demonstrated experience in publications production in English. Knowledge in Spanish and French are also desirable but not required.
- Liaise with colleagues working on copy-editing and layout, supervisor and colleagues in the mission.
- Review laid out publications to ensure adherence to template and IOM standards, including but not limited to spelling and country names.
- Review layout, to ensure correct usage of logo, page numbers, internal and external links, etc.
- Provide comments to the layout artist and copy editor working on these publications for implementation.
- Check that comments have been integrated.
- Approve publication for upload to the Publications Platform.
- Update of status in the general pipeline and the common working excel spreadsheet with MGI.
- Participate in weekly PUB team meetings and monthly MGI meetings.
- University degree as content or copy editor, with four years of relevant professional experience.
- Attention to detail and high levels of organization/autonomy are required, as is demonstrated experience in publications production in English.
- Experience in publication production, copy-editing, content editing;
- Experience in the usage of office Microsoft Office as well as Adobe Suite (in particular Acrobat).
- Knowledge of Adobe PDF editing;
- Knowledge of Microsoft Office Suite (in particular, Excel, Word); Knowledge of MGI, GMDAC and IOM work an advantage.
For this position, fluency in English is required. Knowledge in Spanish and French is an advantage.
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Accepts personal responsibility for quality and timeliness of work.
- Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
- Operates in compliance with organizational regulations and rules.
- Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
- Presents information using language and sequence of ideas that is easy for recipients to understand.
- Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
- Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
- Listens carefully and genuinely to the views and positions of others; acts on received information.
- Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
- Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
- Puts new learning into practice and draws on diverse sources of ideas and inspiration.
- Contributes to the identification of improvements to work processes and assists in implementing them.
- Establishes strong relationships with colleagues and partners; relates well to people at all levels.
- Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
- Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
- Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Produces quality results and provides quality services to clients.
- Meets goals and timelines for delivery of products or services.
- Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
- Shows understanding of own role and responsibilities in relation to expected results.
Interested applicants may send their applications to hrmanila@iom.int no later than 30 March 2023. VN Number and Position Title (DR 013/2023 – Publications Quality Assessment Reviewer) should be specified in the SUBJECT field.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that appointments are subject to availability of funding.