DR 007 & 026/2022
Recruitment and Social Media Assistant (2 vacancies)
Manila (Global) Administrative Centre (MAC)
Philippines
Open to Internal and External Candidates
Job classification
General Staff
Grade
Ungraded
Duty station
Manila (Global) Administrative Centre (MAC)
Location
Manila
Type of Appointment
Special Short Term-Ungraded
Closing date
Duration of Assignment
Nine-months w/ possibility of extension
Salary
Php 42,000 per month net of taxes (All-inclusive Salary)

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context

Under the overall supervision of the head of Recruitment Unit and the direct supervision of the Human Resource Officer, the successful candidate will be part of the global recruitment team (REC) supporting the recruitment and selection of IOM staff members in the professional category (worldwide) and general service category (at Headquarters). In addition, the selected candidate is expected to work closely with the social media unit and the graphic artist to create engaging content that enhance the social media presence of the recruitment unit.

Core Functions / Responsibilities
  • Assist with planning, design and posting of brand-focused social media contents;
  • In collaboration with the Graphic Artist and the social media unit, propose and publish weekly media posts; propose and develop new recruitment related content for LinkedIn, Instagram, Yammer, Blogs, Facebook posts, etc. to create brand loyalty and community.
  • Seek out new social media avenues and ways of connecting with potential applicants.
  • Support in conducting social sourcing, particularly for hard to fill positions.
  • Assist in posting job vacancies on internal and external channels.
  • Create and update posts to include relevant keywords for search engine optimization on social media and job boards.
  • Conduct initial review of panel compositions to ensure balance and diversity; and provide feedback to hiring managers. Assign access for panel members and HR focal persons to relevant vacancies. Provide basic trouble-shooting support and escalate issues to the technical team as needed.
  • Attend to basic queries received in the Recruitment Unit’s mailbox(es) from candidates on their applications and the selection process. Provide trouble-shooting support and escalate issues to the technical team as needed including on Clear Check.
  • Screen applications using the applicant tracking system. Prepare and send out vacancy closing notification to panel members.
  • Conduct initial review of selection forms received from hiring managers.
  • Tag candidates in the applicant tracking system and notify unsuccessful candidates of the selection results for each vacancy.
  • Assist in maintaining a roster of suitable candidates based on their area of expertise.
  • Update tracking lists relating to assigned duties, in collaboration with other Recruitment Assistants as applicable.
  • Provide support in the preparation of quarterly and annual statistical reports.
  • Provide administrative support to hiring managers in organizing written tests, scheduling interviews.
  • Assist in initiating background check requests.
  • Serves as a replacement for the regional focal point in the assigned region in case of absence.
  • Perform such other duties as may be assigned.
Education
  • University degree in Human Resources Management, Business Administration or a related field from an accredited academic institution with two year of relevant experience; or
  • Completed High school / Secondary school education with four years of relevant experience.
Experience
  • Experience working in a multi-cultural setting an advantage.
  • Proven experience in the use of LinkedIn; experience with the use of Instagram, Yammer, and other social media for recruitment purposes.
  • High level of computer literacy, experience with HR IT systems and applicant tracking system is an advantage.
  • Creative flair and the ability to drive innovation.
  • Demonstrated organizational and time management skills.
  • Outstanding verbal and written communication skills and ability to present ideas in a user-friendly language.
  • Ability to work independently as well as part of a team and to thrive in a fast-paced environment.
  • Proven Networking skills and demonstrated client-Service Skills.
Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Values
Inclusion & respect for diversity
  • Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
  • Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
  • Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
  • Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
  • Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
  • Delivers on commitments; manages the organization’s resources reliably and sustainably.
  • Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
  • Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
  • Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism
  • Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
  • Seeks to raise professional standards in self and others through daily work and activities.
  • Adapts quickly to change and is decisive and versatile in face of uncertainty.
  • Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies
Accountability
  • Accepts personal responsibility for quality and timeliness of work.
  • Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
  • Operates in compliance with organizational regulations and rules.
  • Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
Communication
  • Presents information using language and sequence of ideas that is easy for recipients to understand.
  • Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
  • Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
  • Listens carefully and genuinely to the views and positions of others; acts on received information.
Managing and sharing knowledge
  • Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
  • Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
  • Puts new learning into practice and draws on diverse sources of ideas and inspiration.
  • Contributes to the identification of improvements to work processes and assists in implementing them.
Teamwork
  • Establishes strong relationships with colleagues and partners; relates well to people at all levels.
  • Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
  • Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
  • Coordinates own work with that of the team to meet agreed priorities and deadlines.
Delivering results
  • Produces quality results and provides quality services to clients.
  • Meets goals and timelines for delivery of products or services.
  • Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
  • Shows understanding of own role and responsibilities in relation to expected results.
How to apply

Interested applicants may send their applications to hrmanila@iom.int no later than 17 July 2022. VN Number and Position Title (DR 007 & 026/2022 – Recruitment and Social Media Assistant) should be specified in the SUBJECT field.

IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.

Only shortlisted candidates will be contacted.