DR 001/2023
Accountant
Manila (Global) Administrative Centre (MAC)
Philippines
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Open to Internal and External Candidates
Job classification
General Staff
Grade
Ungraded
Duty station
Manila (Global) Administrative Centre (MAC)
Location
Manila
Type of Appointment
Special Short Term (SST)
Closing date
Duration of Assignment
Six months
Salary
Php 42,000 per month net of taxes (All-inclusive Salary)

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context

Under the general supervision of the National Central Accounting Officer and the direct supervision of the General Accounting Supervisor, the successful candidate will be responsible and accountable for the following functions:

Core Functions / Responsibilities

Accrual on Education Grant

  • Collect and validate the extracted relevant data from PRISM HR before accrual calculation.
  • Calculate and post in PRISM the monthly accrual of education grant before closing of accounts based on the lowest amount between the maximum and calculated education grant (including lump sum board). Allocate the accrual based on the duration of school year and monthly projectization.
  • Coordinate with the Manila Human Resources Operations (MHRO) for any necessary information on education grant and respond to offices' queries related to accrual of education grant.
  • Prepare entries to recognize education grant for payments made outside payroll.
  • Prepare adjusting entries for WBS reallocation as requested by the offices.
  • Perform monthly clearing activities on Staff Vendor Account in relation to education grant.
  • Perform monthly clearing activities on suspense account taking into consideration the amount of final settlement, monthly accrual entries and other adjustments for over and under accrual, if any.
  • Communicate to mission on the appropriate WBS to be used in case where WBS initially provided is no longer valid.
  • Support during internal and external audit on the preparation of schedules related to education grant accrual and final settlement.
  • Prepare monthly progress report for education grant.
  • Maintain secure and organized filing system for education grant data.
  • Perform self-control/risk assessment related to education grant and update the risk register as needed.
  • Manage CAS – Education Grant mailbox.
  • Ensure that the Standard Operating Procedures (SOP) and guidelines for Education Grant are updated.
  • Provide training and assistance in Insurance Accounting to new staffs and interns.

Insurance Accounting

  • Review journal entries for the monthly insurance claims processed for all offices related to CP (Compensation Plan) claims and set-up the monthly receivables from the insurance provider.
  • Prepare quarterly and year-end summary report of the total IOM insurance premium collection to be submitted to the Insurances & Provider Specialist in HQ.
  • Review and reconcile related insurance projects and maintain schedule for proper monitoring. Ensure that any discrepancies are coordinated and adjusted.
  • Prepare quarterly and year-end report of the IOM and staff member share on the insurance premium collected.
  • Perform self-control/risk assessment related to insurance accounting and update the risk register as needed.
  • Prepare monthly progress report on Insurance Accounting.
  • Ensure that the Standard Operating Procedures (SOP) and guidelines for Insurance Accounting are updated.
  • Manage CAS-Insurance Accounting mailbox

Others

  • Conduct mid-month and month-end bank reconciliations of HQ bank accounts to ensure that bank ledger balance agrees with bank balances. Coordinate reconciling items to Manila and Geneva Treasury and ensures validity of deposit in transits and outstanding disbursements reported for the month.
  • Provide requested internal reports, and statistics  which are within the scope of work responsibilities.
  • Support during audits (internal and external) on preparation of schedules and help resolve queries on required information.
  • Prepare the business specifications/requirements; and perform testing procedures during development stage for automation and enhancement of financial reports and procedures in PRISM in view of streamlining the business process related to functions and other accounting requirements.
  • Making recommendations to ACO, Regional Accounting Support and / or Regional and Country Offices on both procedural and policy improvements and efficiencies in accounting and finance area with a view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
  • Provide training and assistance to new staffs and interns.
  • Maintain secure and organized filing system specifically for confidential files.
  • Perform other administrative and accounting functions as may be required.
Education
  • University degree in Finance, Accounting or a relevant field from an accredited academic institution, with two  years of relevant professional experience; or
  • Must be a Certified Public Accountant (CPA) or equivalent.
Experience
  • Relevant work experience in the field of accounting or finance; audit experience is an advantage;
  • Experience in designing, reviewing and revising business processes to achieve efficiency.
  • Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures
  • Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage;
  • Good analytical and problem-solving skills.
Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Values
Inclusion & respect for diversity
  • Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
  • Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
  • Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
  • Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
  • Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
  • Delivers on commitments; manages the organization’s resources reliably and sustainably.
  • Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
  • Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
  • Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism
  • Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
  • Seeks to raise professional standards in self and others through daily work and activities.
  • Adapts quickly to change and is decisive and versatile in face of uncertainty.
  • Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies
Accountability
  • Accepts personal responsibility for quality and timeliness of work.
  • Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
  • Operates in compliance with organizational regulations and rules.
  • Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
Communication
  • Presents information using language and sequence of ideas that is easy for recipients to understand.
  • Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
  • Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
  • Listens carefully and genuinely to the views and positions of others; acts on received information.
Managing and sharing knowledge
  • Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
  • Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
  • Puts new learning into practice and draws on diverse sources of ideas and inspiration.
  • Contributes to the identification of improvements to work processes and assists in implementing them.
Teamwork
  • Establishes strong relationships with colleagues and partners; relates well to people at all levels.
  • Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
  • Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
  • Coordinates own work with that of the team to meet agreed priorities and deadlines.
Delivering results
  • Produces quality results and provides quality services to clients.
  • Meets goals and timelines for delivery of products or services.
  • Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
  • Shows understanding of own role and responsibilities in relation to expected results.
How to apply

Interested applicants may send their applications to hrmanila@iom.int no later than 30 January 2023. VN Number and Position Title (DR 001/2023 – Accountant) should be specified in the SUBJECT field.

IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.

Only shortlisted candidates will be contacted and an offer will be made following the confirmation of funding.